Procedures :

1. Pre-appraisal: We will do the following as pre-appraisal of each prospective personnel before they are recruited and partner or sub-contractor before they are engaged in connection with the relevant programs, projects or activities with or for us.
       i. Confirm their identity, credentials and general good standing through interviews and reference checks with reputable referees. 
       ii. Undertake screening as follows:
           a. In the case of individuals, check their own name against the Relevant Lists
           b. In the case of organizations, check the names of their key persons, that is: those who are involved in their governance (for example, members of their board);
           those in senior management (for example, their executives), financial management and control at the organizational level (for example, their chief financial
           officer, financial controller or finance manager); and those responsible at the program, project or activity level (for example, project finance manager), against the
           Relevant Lists. We will not engage (or otherwise associate with) the individual or any organization who has a key person whose name is on a Relevant List. 
       iii. Provide them with this policy and seek confirmation from them that they understand and can commit to complying with this policy and relevant laws relating to
       counter-terrorism. 
2. Re-appraisal:
       i. our personnel by undertaking screening as set out in paragraph 1(ii)(a) above every 5 years
       ii. the key persons of partners and subcontractors (in the manner set out in paragraph 1(ii)(b) above) where our partnership or relationship with them has a term of over a year with the following frequency
3. Retention of appraisal records: We will retain records of all appraisals undertaken.
4. Measures with partners and subcontractors:
       i. We will provide this policy to our partner organizations and sub-contractors and through our agreements with them, require them to apply this policy unless they have a commensurate or more comprehensive policy.
       ii. We will require our partner organizations and sub-contractors to require a similar commitment from any other organization or person they engage in connection with the relevant programs, projects or activities with or for us. 
       iii. We will work with our partner organizations and subcontractors to:
           a. identify terrorism risks in relevant programs, projects or activities they undertake with or for us and identify and take the appropriate measures to prevent and
           minimize such risks. Depending on the context and the nature of the program, project or activity, the appropriate measures may include some or all the steps set
           out in the procedures to this policy and where necessary, additional steps.
           b. ensure their personnel are aware of counter-terrorism measures and take steps to mitigate against any of our resources becoming support for terrorists and
           their activities or us becoming associated with them
       iv. We will monitor our partners’ compliance with this policy and the undertakings in our agreements with them from time to time. In particular, we will ensure that regular checks undertaken to verify whether the controls set in this Policy are complied with.
5. Transfer of funds: Any transfer of funds must be done in compliance with our Transfer of Funds Policy.
6. Incidents: In the event of any incident where there has been, or suspected to have been, non-compliance with this policy or our obligations under a relevant law or any contract relating to counter-terrorism:
       i. personnel must inform our Public Officer immediately
       ii. our Public Officer must ensure that appropriate actions must be taken to address the incident including the following as appropriate:
           a. immediate cessation or suspension of resources (including funding) being provided (for example, to the relevant program, project or activity)
           b. investigation of the incident
           c. notification of the incident and steps taken to relevant authorities and to the other parties under the terms of a relevant contract (if and as required) and our
           Committee.5